What does that mean “back in the day?” Well according to UrbanDictionary.com there are three immediate meanings that pop up:
Urban Dictionary - Back in the day definition

The first two are what I am about to describe – where the third definition… well it’s humorous that is for sure, but not at all what I am talking about here. As a matter of fact number 3 is just plain strange. I mean who eats wood other than termites? I don’t get it.
Back in the day… when I first started to work in media, the process of placing, trafficking, and posting / reconciling a media order was largely a manual process as a media coordinator. While I do look back at my past with great fondness, I certainly don’t miss the laborious task of manual processing media orders. This is a time where the technology advances have saved me from hours of mundane data entry and excruciating headaches and allowed me the time and efficiency to learn and grow with the ever changing media landscapes and modern advances in advertising.
For example – placing a simple zoned cable order in any given market would mean that I would enter in hundreds of spots in dozens of buy lines manually. This would take hours, sometimes days or even a week depending on if we were placing a weekly, monthly, quarterly or an ANNUAL…. That word still makes me shake. The trauma comes from the moments that I would be off in spots or dollars and I would have to go through the avails again and again and try to find out where I may have missed something, somewhere – that one spot or $100 dollars has got to be somewhere! Facial tics are starting to happen so I will move on.
Once the order would be entered and approved to place - now comes the printing of that order. It would be dozens of pages long! Oh and getting that order to the station sales rep – by that good old FAX machine of course. Some of you may know the wonderful ways a fax machine can or cannot work – so a timed follow up phone call to would take place to confirm that the order was received. If not – refax until all pages are received. Since our agency works on our signed orders and not station contracts, making sure that all pages are returned with a station official signature found me standing at the fax machine again waiting for all of the pages to come through. And of course if you were missing any pages that would require another phone call to ask for it to be resent… again! UGH!
Order placed and signed order received – next would come trafficking and sending the stations the spot(s) to run. I just felt a rush buzzing in my head just thinking about this! I would need to manually create the instructions (what to run, when to run and how to run) – and remember that good old fax machine – yeah, I’m standing in front of it again… followed up by a phone call for confirmation. The delivery of the spots were put on a Beta SP tape and sent by courier or delivery service. Piece of cake you say? HAHAHA! It would never fail to happen that I would receive a phone call at 4:45 PM on a Friday from a traffic person at a local station saying… “Ahh.. Lisa Jo, we haven’t received the dub yet.” WHAT!!!! But it starts tomorrow! Good lord I think I need a Xanax.
Reconciling– Remember I said that a simple zoned cable order could take hours, days or even weeks to enter? Here comes the daunting task of reconciling invoices! I swear nightmares are going to resume just thinking about this! All of those dates, times, spot codes and charges to be MANUALY entered and matched against the order. Gratefully we did have the latest media buying software that would help this process along. It would show you what spots matched an order line and what spots did not. The spots that did not… that was my puzzle to solve every month why? Was it a make good, spots run out of flight? How about Incorrect rates or extra spots? It’s enough to drive a girl batty!
Now keep in mind that I am only referring to a SINGLE zoned cable buy for a single client. Add multiple zones, broadcast stations, radio, OOH, print for multiple clients and you can see that all you would spend all of your time doing is those three tasks. BORING! Media is exciting, fluid and ever changing – and therefore the process has had to change and adapt to keep up with this frantic pace. I am reaching for the pain reliever’s right about now.
TECHNOLOGY!!! (Insert angels singing here)
Technology Definition - Urban Dictionary

Using Urban Dictionary’s definition again, I’d like to stress the part that reads “to create tools and implementations deemed useful by a society.” HECK YA! Bring on the technology! With all of the advances of technology in media buying – now this the media coordinating has become substantially less laborious!
Media avails can be requested and sent back in electronic data files that are easily downloaded or uploaded depending on which side of the buying fence you play on. This includes spots, dollars and ratings. This process takes minutes versus the enormous amount of time prior to this advance technology. NICE!
Media orders can be pulled and converted to handy dandy PDF’s which are then in turn emailed to the station rep. So simple! And if you are anything like me - you save all of your emails, organized and electronically filed as your proof that the order was sent/received/placed. Station reps can print, sign and SCAN the order and return via email as our confirmation. Taaa Daaa…. I wonder if we still have a fax machine.
Traffic instructions and spots have the ability to be sent electronically through email and our Agency’s FTP site or I can upload directly to the stations site. Confirmations are immediate. SLICK!
Media invoices also come in through electronic services such as, Spotdata.com, emediatrade.com, TVinvoices.com or radioinvoices.com. These files are downloaded from the sites and within in minutes uploaded to the media software and matched the appropriate order for the correct client! The system matches and rejects ANYTHING that was not matching the order. I can see within minutes if a station delivered, over delivered or under delivered what was ordered!
So if you are asking… what do you do with all of your “free” time now that technology has made your position more efficient and streamlined? Answer – media research and project managing. I used to put in 40+ hours a week in pure clerical tasks prior to most of the technological upgrades. I have gained between 10 – 15 hours a week to take on new tasks. Now due to the improved technology, I have the opportunity to continue to learn and grow within new media opportunities such as digital and social. I am now able to do Media Buying and back up my fellow co-workers. These technological advances have allowed me to branch out and continue my career development. I’m no longer a one trick pony in this field. This I like!
Has technology improved your efficiency? What has it given you – time, less headaches, If so, how? Join in the conversation.
Lisa Jo Lampi started as the part-time receptionist for Cuneo Advertising a little over 10 years ago and quickly worked her way up to account coordinator and then a media coordinator within the first year of employment. After a 3 1/2 year leave, she has returned and has called Cuneo home for the past 5+ years. Lisa Jo is currently Cuneo Advertising's Media Analyst.